Privacy Policy
Last updated: July 2026
 
Nsimbi Print Media (Pty) Ltd (“Nsimbi”, “we”, “us”, and “our”) respects your corporate and personal privacy. We are strictly committed to safeguarding all personal information collected via our digital touchpoints in full compliance with the Protection of Personal Information Act, No. 4 of 2013 (POPIA). This policy operates concurrently with our Website Terms & Conditions.
 
1. Scope of This Policy
This policy applies to all personal and corporate data subjects who submit print inquiries, upload branding assets, or interact with Nsimbi via nsimbiprintmedia.com. It governs the lawful collection, processing, storage, and destruction of such data.
 
2. What Specific Information We Collect
When you interact with our quotation pipelines, we may collect the following categories of information:
    • Corporate & Contact Data: Registered entity names, company registration numbers, VAT profiles, full names of corporate representatives, telephone numbers, and corporate email addresses.
    • Logistical Data: Physical delivery addresses, site parameters for outdoor signage installation, and corporate billing details.
    • Graphic Media Assets: High-resolution vector files, branding templates, fonts, logos, and print files uploaded for commercial manufacturing.

 
3. Purpose of Processing Personal Information
We process your personal and corporate information strictly for legitimate, defined business purposes, including:
    • Evaluating and responding to website print requests, generating quotations, and checking file dimensions.
    • Rendering digital artwork proofs and verifying layout integrity.
    • Coordinating physical logistics, delivery routes, and signage installation appointments.
    • Managing active customer accounts, financial invoicing tracks, and statutory tax reporting.

 
4. Information Protection, Retention, and Security
    • 4.1 Asset Security: Nsimbi enforces advanced technical safeguards, secure server folders, and password controls to protect your proprietary graphic files from unauthorized exposure or loss.
    • 4.2 Zero Data Commercialization: We do not sell, lease, rent, trade, or share your personal information or creative intellectual property with external marketing platforms or commercial third parties.
    • 4.3 Controlled Retention: Data and files are retained strictly for the duration required to complete your manufacturing cycle, satisfy repeat-order archiving, or meet South African financial bookkeeping laws.

 
5. Your Rights Under POPIA
As a data subject, you hold absolute statutory rights over your personal profile. You may contact our offices at any time to request confirmation of what personal data we hold about you, request updates to outdated or inaccurate profiles, or object to processing.
For detailed, step-by-step instructions on our formal information access frameworks, please consult our standalone PAIA Manual. To exercise any of your privacy rights, please address your request to our Designated Information Officer at info@nsimbiprintmedia.com.